Listed below are resources, information, and new requirements to consider and account for while planning during the Fall 2020 semester. The information provided below is meant to serve as guidance and a resource to help students and student organizations engage, build community, and cultivate a sense of belonging while still observing the COVID-19 Event Planning requirements.

For assistance with planning your virtual program or meeting, please email silt@emory.edu.

Meeting, Events, and Programs

Emory has mandated all chartered student organizations and department sponsored student programs to conduct ALL meetings, events, and programs virtually regardless of physically being on or off campus.

Campus resources for conducting virtual meetings can be found in the "Resources" section below.

Updated August 2020
Student Organization Requirements


All student organizations need to re-register for the 2020-2021 academic year through the organization’s portal on CampusLabs/OrgSync. An update to the student officer and advisor information are vital to be able to communicate with the correct student leaders. Student organizations will be able to gain access to officer compliance training and the activities fair once reregistered.
All student organization presidents and treasurers are required to complete officer compliance training. All training will be available online through Canvas. The training has been broken down into several modules to accommodate busy schedules. Student organizations will be able to gain access to allocated budgets upon completion of all of the modules. SILT highly recommends advisors to participate in the trainings to understand what is being communicated to student organization officers.

New for Fall 2020


The annual Student Activities Fair is an opportunity for students to learn about co-curricular activities and find ways to get involved, even remotely. Organizations will be available to answer questions, tell you about upcoming events, and involvement opportunities. This year’s event will be hosted virtually through OrgSync on Saturday, August 22, 2020 from 2-4 p.m. AND Sunday, August 23, 2020 from 2-4 p.m.

For more information visit the event registration page.

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The annual Graduate Student Activities Fair is an opportunity for graduate students to learn about co-curricular activities and find ways to get involved, even remotely. Organizations will be available to answer questions, tell you about upcoming events, and involvement opportunities.

This year’s event will be hosted virtually through OrgSync; date and time are TBD.

In order for interested participants to access meetings, events, and programs, it is required for all happenings to be registered on OrgSync through your organization’s portal. This is excluding executive board meetings or events/meetings/programs closed to public.

For more information on how to create a new event on OrgSync, click here.

In order to reduce the risk of exposure and infection of COVID-19, in-person events, meetings, or programs - regardless of being on or off campus - are NOT permitted this semester (Fall 2020). 

As part of the 2020-21 Emory Community Compact for Students, any violations could result in loss of access to budget funding or possible student conduct referrals.

With all student organization activity being virtual, there are changes to the usage of student activity fee money. Please refer to the COVID-19 module in the Officer Compliance Training for the parameters to spend allocated funds.

Here are some of the restrictions to notate:

  • Food delivery company gift cards are not permitted.
  • Giveaways/merchandise cannot be mailed to a personal address. Items must be sent an on-campus address or to an advisor listed on your OrgSync portal. The advisor must approve and verify address prior to making an order.
  • Funds cannot be used for meetings, events, and/or programs for in-person experiences.
  • Student travel is currently not permitted.

Until Emory University has lifted the virtual-only status for student organizations' programs, meetings, and events, SILT will be unable to contractually commit student organizations to in-person experiences.

All virtual experiences requiring contractual relationships should continue to be submitted through OrgSync for signature.

In order for student organizations to receive the level of support necessary to be successful during a time of virtual-only experiences, no new student organizations will be chartered until further notice. 

Resources


Emory has a Microsoft application called "Teams" that allows you to meet online (similar to Zoom, Skype, etc.).  This is a great way to conduct virtual chapter, general body, executive board, or one-on-one meetings. 

Please visit Emory’s Library and Information Technology Services (LITS) website for instructions. A request to LITS is required prior to usage of this feature. 

For more information, please contact the LITS Student Help Desk during the hours posted on their website.

Signing into Zoom with your Emory NetID gives you full access to this web and video conferencing service. Features include polling, breakout rooms, instant messaging, and a wide variety of audio options. 

Please click for here for more information.

OrgSync offers a variety of features to help student organizations operate online, including elections, constitution/bylaw amendments, email messaging, documents, forms, and roster management. 

For step-by-step instructions on how to use all of these features, please review the Resource Guides below. 

For questions about Orgsync, please email studentorgs@emory.edu.

Based on the current COVID-19 conditions in Atlanta, Emory University has developed guidelines and resources for a safe learning environment this fall through the Emory Forward website. Check back often for the most current information.

Additional Resources

We've pulled a list of external resources that you may find useful as you plan your virtual meeting, event, or program!