Event Registration
All Recognized Student Organizations (RSO) and student groups must follow the Event Registration Process to host a meeting, program, or event on or off campus. This process should be completed at least 30-days prior to the event date. Student Involvement, Leadership, and Transitions (SILT) defines meetings and programs/events in the following ways:
Meeting | Program or Event |
A meeting is a gathering of an organizations membership that may or may not be open to the campus community. Meetings generally take less time to plan and make arrangements. Often times, student organizations just need a space to meet. | A program or event is a planned initiative or gathering open to community members outside of the organization. Events typically involve more planning and take longer to arrange. |
The event registration process consists of three parts:
- Reserve a space for your event,
- Submit your event on The Hub for approval and listing, and
- Contact the relevant offices for further planning (e.g. space reservation, catering, etc.)
If you plan to host the event on-campus, book the space via 25Live or with the corresponding academic office. If the event will be off-campus, schedule a consultation meeting with a Student Involvement Ambassador to discuss the contract process for booking off-campus venues.
To begin, sign into The Hub and navigate to your RSO's portal. 'events.' from the Dashboard. From here, choose Create event'.
The Event Registration form will guide your event planning by prompting you to answer relevant questions, complete additional departmental forms, or flag resources for direct contact.
All RSOs must register for their meetings, events, and programs. Registration submission should occur at least 30 days before the event to ensure comprehensive approval.